The Ultimate Package – {terms and conditions}


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C A P T U R E D by koorine {photography} is giving away the ultimate package to document the complete journey as you welcome your new bundle into the world!

All sessions with C A P T U R E D by koorine {photography} are subject to standard session terms and conditions… this ensures that we all understand what is involved and expected when working together, and that we both agree to uphold those standards. It is so that we can make sure that there are no hiccups or surprises along the way. It is important when selecting your photographer that you are aware of all the ins and outs before you commit and especially before committing financially. The terms and conditions are provided at initial enquiry so that you can see everything you need to know, all of the fine print, as honestly and as upfront as possible. It is there to ultimately protect us both, and helps the ensure that we are all on the same page before we even begin.

Below are the standard session terms and conditions, with a few adjustments to suit “The Ultimate Package” prize. Please ensure that before entering this competition, you have read, understood and agree to all the below listed terms and conditions.

1.ENTIRE AGREEMENT: This agreement contains the entire understanding between THE CLIENT and C A P T U R E D by koorine. It supersedes all prior and simultaneous agreements between the parties. This agreement is final and by entering to win “The Ultimate Package” both THE CLIENT and C A P T U R E D by koorine acknowledge their understanding of all that it contains and will honour the agreement . Should any details in this agreement require modification at a later date, this may be done so in writing and will only be approved at the discretion of C A P T U R E D by koorine. Without dual signatures of THE CLIENT and C A P T U R E D by koorine any alternations are null and void.

2. COMPETITION CRITERIA: Entrants at the time of entry must be aged 18yrs or over, be currently pregnant, have a due date no sooner than 1st January 2015. Applications open on Sunday 14th September 2014 at 5pm and close on Sunday 21st September at 5pm. C A P T U R E D by koorine will select from all entries received the top 10 based upon the originality/creativity of the baby bump photo plus what is written in the 50words or less to detail why the applicant wants to or should win. The top 10 will notified by email on Monday 22nd September to advise that they have been shortlisted. Entries that are shortlisted will be displayed in a gallery via the C A P T U R E D by koorine Facebook page, showing both the photo and the 50 words received. This gallery will be made public on Monday 22nd September, at which time voting by Facebook likes will commence. At 5pm on Sunday 28th September voting will close. Only votes made directly to this gallery will be counted. Entrants are welcome to share, promote and tag their photo as often as they like. At the time of voting close, the entry with the most likes will be classed as the winner, and they shall be notified by Facebook post on the C A P T U R E D by koorine page and via email. All entries that were not shortlisted will receive a discount voucher, and all those who were shortlisted but not successful will also receive a voucher. In the instance that there are multiple entrants with equal likes at the time of voting close, where there are two both will be offered the prize. If there are three or more, a new gallery will be posted with those equal only, votes reduced to zero and a 48hr voting period will commence. This will continue until there are a maximum of two winners.

3. SESSIONS & SESSION FEE: “The Ultimate Package” comprises of three sessions – maternity, birth and newborn. There is no session fee for either of these sessions. THE CLIENT accepts that by entering to win, this is a package of all three sessions and all three are to be undertaken.

4. RE SCHEDULING & CANCELLATIONS: In the event that either the THE CLIENT or C A P T U R E D by koorine require the maternity or newborn session to be re-scheduled for any reason, this may be done without penalty. THE CLIENT may withdraw from the package at any time, however this is classed as a complete forfeit and no further sessions will take place, and therefore no further images provided. Please see point 6 for specifics regarding birth photography.

5. DURING THE SHOOT:  At no time is other photography permitted, whether by camera, phone or other media. THE CLIENT accepts responsibility for all behaviour of those present at the photoshoot and understands that C A P T U R E D by koorine will not tolerate verbally or physically abusive behaviour. In the result of THE CLIENT being unable to control the conduct of their guests, resulting in an unacceptable degree of misconduct, or if the conduct of any of their guests damages the equipment of the photographer, it will result in the early or immediate departure of the photographer. THE CLIENT understands that in such an event, no refunds will be granted. THE CLIENT will be responsible for the costs of any repair or replacement.

6. BIRTH SPECIFIC: THE CLIENT accepts responsibility for obtaining permissions and any requirements associated with permission with the hospital and associated medical personal, including doulas. THE CLIENT accepts the online questionnaire provided prior to the birth and will ensure that this is completed to the best of their knowledge as soon as possible. THE CLIENT accepts responsibility to inform C A P T U R E D by koorine when labour has commenced (or other such instances such as but not limited to induction of birth being scheduled) and continue to liaise throughout. In the instance that THE CLIENT does not follow the instructions given at the time of booking and as a result C A P T U R E D by koorine is unable to attend the birth, C A P T U R E D by koorine is released from any agreements regarding the birth photography. In the instance that C A P T U R E D by koorine is unable to attend the birth due to but not limited to medical complications or inability on her end to attend in time for example but not limited to illness, C A P T U R E D by koorine is willing to negotiate alternate sessions and/or credit towards the newborn photography session. C A P T U R E D by koorine respects the privacy and the birthing space of the birthing mother and her support persons and at any time THE CLIENT can request photography to discontinue whether momentarily or completely. If this does occur, C A P T U R E D by koorine will use her own discretion as to whether the session is forfeited or whether an alternative is suitable.

7. POST PRODUCTION: Post production of images is at the discretion of C A P T U R E D by koorine and will occur with 7 (seven) days of the shoot date, unless otherwise arranged or notified. THE CLIENT will be notified when post production has been finalised via email.

8. ONLINE GALLERY:  The online gallery is password protected. The link and password may be passed to family and friends at the discretion of THE CLIENT. The gallery is provided to view the images only and the images may not be saved, photographed or published in any way. Images contained in the gallery are the property of  C A P T U R E D by koorine.  The gallery is live for THE CLIENT to host for a period of 48hours only, commencing at the time stipulated by THE CLIENT. THE CLIENT accepts a $25 re-hosting fee for the gallery to be re-activated for an additional 48hrs after the initial hosting time has expired.

9. PURCHASE OF IMAGES: THE CLIENT shall receive 3 images in high resolution on USB from the maternity session, 15 from the birth and 5 from the newborn session, all of which are free of charge. There is no obligation to purchase additional any images and any images that are purchased are at the discretion of THE CLIENT.  Any additional purchases made will receive 10% discount. THE CLIENT takes responsibility for contacting C A P T U R E D by koorine to receive a full information package detailing pricing, or understands that the website contains a skeleton outlining price ranges. Orders for image purchases are made through the online gallery and are required to be submitted prior to the close of the gallery. See point 6 regarding use of online gallery. All orders are considered final at the time of submission. No refunds or exchanges are permitted. Replacement of damaged or incorrect items are at the discretion of C A P T U R E D by koorine. Once the order has been received an invoice will be sent, with a 7 day payment term. Payment options include bank deposit and PayPal. Should payment not be received, a reminder invoice will be sent at 14 days. At 21 days a third and final notice will be sent. If after 30 days the balance of the invoice has not been paid, further action is at the discretion of C A P T U R E D by koorine and any additional recovery costs will be the sole responsibility of THE CLIENT. Prices quoted at the time of booking the session are valid until the close of the online gallery, after which time prices are subject to change. THE CLIENT understands that each session is individual and therefore session images can not be combined as a purchase.  Payment plan is available upon request and is subject to the terms and conditions as per the payment plan agreement.

10. COPYRIGHTS: All images are the property of C A P T U R E D by koorine. C A P T U R E D by koorine will provide a letter of copyright release to the client for digital files, allowing the client to print and enlarge the images at their discretion. Images are for personal use only and may not be replicated, edited or sold. Under no circumstances will the original digital file be released.

11. IMAGE, PRINT & COLOUR QUALITY:  C A P T U R E D by koorine works with a colour calibrated monitor and the colours are correct to RGB colour space. Therefore, monitors that are not colour calibrated will effect the visible colour of the image however are of no reflection to the true colour of the saved digital file.   C A P T U R E D by koorine stipulates in the copyright release that images may not be edited and therefore does not take any responsibility for any images that are attempted to be colour corrected. C A P T U R E D by koorine prints in a matte finish. C A P T U R E D by koorine, upon request, can recommend suitable print labs. THE CLIENT understands that it is important to use a quality print lab that prints to match the RGB colour space. All digital files are supplied in high resolution. Not all images will be available in colour, where the colour is not supplied in the online gallery, it is not available. Where there is a colour version available, when the image is received as a digital file, both the colour and its black and white version will be provided. Birth images are only available in black and white, with the colour version available at an additional charge of $200. Black and white images have been individually and specifically edited therefore if a colour images is automatically grey-scale converted to black and white at your selected place of printing, it will not appear the same as the black and white edited version available. C A P T U R E D by koorine does not recommend grey-scale automatic conversions and is not responsible for any quality loss of images printed by these means.

12. IMAGE RETAINMENT & BACK UP OF FILES: All images are retained on file for a period of 12months from the shoot date in both the original and edited formats. C A P T U R E D by koorine encourages THE CLIENT to back up any images purchased as digital files. Replacement digital files are available for a fee of $100 per disc/USB. After the 12mnth period has expired it can not be guaranteed that a replacement is available.

13. PUBLISHING & PORTFOLIO USE OF IMAGES: THE CLIENT grants C A P T U R E D by koorine full permission for use of images from all three sessions, which includes but not limited to Facebook, blog, portfolio and website use. Note here that from the birth, a high level of discretion is used and no images will be used that are not sensitively screened.  THE CLIENT is authorised to use the Facebook sneak peek as their profile picture or share the image (using the share function) however the image can not be altered, saved, printed, photographed or published in anyway. The image remains the property of C A P T U R E D by koorine.   Images will however not be sold or entered into competition without proir consent at any time.

14. AGREEMENT TO THESE TERMS & CONDITIONS: By entering to win “The Ultimate Package”  with C A P T U R E D by koorine, this acts as your understanding, acceptance and agreement to these terms and conditions. It acts that you, THE CLIENT, have read in full these terms and conditions.



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